More than just features

Keyline is not just a modern Management Information System, but more: Sales, Quoting, Production planning, Stock keeping, Logistics, Accounting, Reporting, and much more!


  • Cloud-based MIS that stretches across the entire printer's operation: Management, Manufacture and Machine
  • Web-based, can be used in any modern browser on any platform and any system that is connected to the Internet
  • Dedicated iPad App for usage in production environments and storage
  • Open API that can write and read any data object within Keyline
  • Open Event hook system that can fire information from Keyline to any HTTPS endpoint when certain events occur
  • As-you-type-search systemwide for easy access to almost any Keyline information
  • Automated backups
  • Constant performance and security monitoring
  • 24x7x365 availability, 99% uptime (expect planned maintenance)
  • Available in English and German
  • Monthly or yearly fee, low upfront cost
  • New
    App-Store with Apps for Dropbox, Slack, Pipedrive and more


  • State-based order management
  • Meta-information about quotes: responsible people, customer, addresses, invoices, deliveries, due dates and more
  • Quote generation via PDF and automated email delivery with delivered/opened/read tracking
  • Order confirmation via PDF and automated email delivery with delivered/opened/read tracking
  • Quotes can have multiple products, can be archived and duplicated
  • Won vs. Lost tracking


  • Calculation of process costs and contribution margins
  • Complete separation for production description and production path settings allows for the calculation of various production paths (i.e. digital vs. offset) for the same product, including all finishing machines
  • Calculation based on human-readable and editable formulas that contain product-specific variables (such as number of colours, pages, page sizes, paper type, more than 100 available) and user-specified machine-specific variables (such as sheets per hour, etc)
  • The usage of Excel-inspired functions is simply available in formulas, as well as standard constructs (if, else, case)
  • Additionally to time-based formulas, direct prices for in-house or external costs can also be added to the calculations (i.e. click costs for digital printers)
  • Products can be split in several components with different page counts, colours, papers, sizes and more
  • Various variants per component are possible (i.e. language variations)
  • True, semantically correct (pages, folding sheets, etc.) on-sheet imposition that is not only used for calculation, but can also be retrieved via the API and then feed into the pre-production workflow
  • Print data file information handling with pre-processing status and message tracking
  • Comprehensive pricing overview with a focus on price selection based on product and CRM criteria (customer history, earlier margins, printer utilisation)
  • Fast calculations which allow direct output to online shops (< 2 seconds on average)
  • Comprehensive product templates (right down to price and imposing settings), templates can also be easily created from existing products
  • Outsourcing of tasks to other printers possible (when both use Keyline state information can be shared)

Production planning

  • Genetic algorithm for fully automated production planning
  • Keyline knows the dependencies of each task in production manufacturing, including required materials and dependencies between tasks
  • Several inputs are taken into account for planning: due date, priority, material availability (known from supplier information, statistically computed or actually transmitted when ordering via the API), machine availability, task interdependency, manual overwrite is always possible

Stock keeping and inventory

  • All materials, even those created in the printing process are considered materials
  • Material transport information tracking (such as withdrawal, placement, movement) via web or mobile devices, including quantity, date and user information
  • Automated material orders, either job-based or threshold-based
  • Comprehensive list of all buyable materials with separate material quoting, so that it is possible to have different prices for the same material from different suppliers
  • Automated invoice generation when the material was ordered through Keyline, which only has to be checked by accounting when the supplier invoice arrives, instead of manually rekeyed
  • New
    Batch documentation through barcode scan and photo documentation with our iPad app


  • Flexible logistics system that supports pick & pack of almost any configuration
  • On-the-fly storage areas are used for picking
  • Comprehensive iPad fulfilment, including security-modes that require items or storage areas to be scanned before packed
  • Delivery notes, packaging lists and stickers for each packaging
  • Carrier integration allows for automated tracking code generation and storage, which can be easily found via Keyline search
  • Status tracking of parcels (for the customer too)


  • Easy invoice management for incoming (suppliers) and outgoing (customers) invoices
  • Automated line item generation based on orders and quotes
  • Accounting categories for easy import into bookkeeping tools including Xero, Sage or DATEV
  • PDF generation and automated emailing of invoices including sent/delivered/read tracking
  • Cancellation of invoices
  • Automated credit note creation for reverse invoicing or provision


  • Time-frame based reporting
  • Excel-based export for bookkeeping relevant information
  • Comprehensive visual dashboards

Get to know us

We'd love to present Keyline to you in a short short phone call or in a personal web session.
Let's discuss how Keyline can help you leverage your printing processes and business success.

United Kingdom / Ireland:

+44 (0) 7496 616063

Germany / Rest of the world:

+49 (0) 6131/6367 10